To illustrate this story, we’ll use the example of a large multi-national scientific conference event to demonstrate how a humble chauffeur service can make an event managers life so much easier and elevate the event experience for all involved.
Picture this, if you will… the Women in Tech conference held at a beautiful yet tricky to navigate venue in Cambridgeshire. Access to the venue is by road only, via private vehicles such as your own car, or a taxi.
An event catering for hundreds of women (and the occasional gentleman) with two inspiring and extraordinary speakers draws crowds of interested parties and, as you can imagine, many, many cars…
Everyone leaving at around the same time after exchanging pleasantries and words of thanks creates a reasonably large gathering of people in one area… And this is where Rehan Jamil, founder of The Summit Executive Chauffeurs picks up the story.
‘I was on duty that evening and pleased to be driving one of the esteemed speakers for the event. Having taken my place towards the front of the building where I knew my guest would be departing the building, I positioned myself outside the vehicle, ready to greet and show her into the waiting car.
That evening there were also a large number of waiting taxis, ready to transport their guests to railway stations and airports. However, given the numbers involved there was understandably a certain amount of confusion over who’s car was who’s, and who’s taxi hadn’t arrived yet. This concern understandably turned into stress for some guests who were worried about missing flights and trains.’
So, using a situation such as this as an example, how does a chauffeur service elevate an event and prevent any cause for concern creeping in?
As detailed in the previous blog, ‘How does The Summit Executive Chauffeurs’ event driving service work?’ it starts with collaboration and ends with expert coordination…
- Travel coordinator placed at the venue on the day
- Multiple cars in coordinated convoy
- Shuttle service between venue and accommodation
- Chauffeur driven vehicles with your brand displayed
- Traffic management on route
- Accessibility checks for ease of entry and exit
- An emergency ‘spare’ car on call for additional luggage, persons or decoy
- Security checks and arrangements for safety concerns at all times
- Chauffeur and car at your disposal for any eventuality.
So, if you’re an event manager looking to elevate the first and last impressions of your event, we’d love to speak to you at The Summit.
Contact us today to discuss your requirements.